Workflow automation for care businesses
Run your care business.
We'll run the busywork.
Onboarding, employee files, training, and compliance — automated for home care agencies, home health providers, and recovery homes in and around Indiana.
Trusted by care businesses like
We know what it's like
Running a care business shouldn't feel like drowning in it.
It's 4pm on a Friday. A new caregiver starts Monday — and her file is still missing a TB test and two signatures.
The state auditor emails: they'll be in on Tuesday. Someone says the binder is “somewhere in the office.”
Training due dates live in a spreadsheet only one person understands. That person is on vacation.
You didn't start this business to shuffle paperwork.
You started it to care for people. The onboarding, the employee files, the trainings, the wellbeing of your own staff — that's the weight we take off.
The Almare answer
The busywork, on autopilot.
Onboarding that finishes itself
Applicants come in through your own branded link. The system requests exactly the documents each job title needs, chases what's missing, and shows you a pipeline — not a pile. Hiring fans out checklists automatically.
Onboarding pipeline
Compliance watch
Employee files that stay audit-ready
Every required document tracked, with expiry alerts at 60, 30, and 7 days — no surprises. When the auditor emails, you export a complete compliance file as a clean PDF in one click.
Training — and wellbeing — built in
Courses, videos, and quizzes your staff take online; passing files in-service hours automatically. Less chasing, fewer surprises, and a team that feels looked after instead of chased down.
In-service training
Infection Control & Hand Hygiene
Annual hours: 8.5 / 12 on track
0 min
is all a free workflow audit takes
0-day
head start on every expiring document
0-click
audit-ready compliance PDF export
0/7
your workflows run while you sleep
The systems we offer
Modules for every corner of the back office.
Use one, or run your whole operation on them. Every module ships on the same HIPAA-aligned platform — and where you'd rather hand the work over, our team runs it for you.
Onboarding & hiring pipeline
From applicant to first shift, on rails
Branded application links, automatic document requests per job title, offer letters, and a pipeline board that shows exactly who's blocked on what.
Employee files & compliance
Audit-ready every day of the year
Every required document tracked with 60/30/7-day expiry alerts, versioned e-signed policies, and a one-click compliance PDF when the auditor emails.
Training & e-learning
In-service hours that file themselves
Courses, videos, and quizzes online; passing files in-service hours automatically and issues certificates on demand.
Satisfaction surveys
We even make the calls for you
Client and employee satisfaction surveys, scheduled and tracked — and if you'd rather not chase responses, our team does the calling and follow-ups for you.
Charting
Visit documentation without the paper
Structured visit notes and care documentation designed for HIPAA-regulated environments, built on the same audit-trailed, access-controlled platform.
Employee wage advances
Look after the people who care
Give staff early access to earned wages with approvals, limits, and payroll deductions tracked automatically — a retention lever that costs you admin, not margin.
Who we build for
Three kinds of care. One calm back office.
Also automating hospice & palliative care, behavioral & mental health, assisted living & senior care and therapy & staffing agencies. If people care for people in your business, we can automate the paperwork around it.
Our work
Care businesses we've already un-buried.
“Caregiver files used to live in binders and three different inboxes. Now onboarding basically runs itself — expirations get flagged weeks ahead, and when the state emails I can pull a complete compliance file in one click.”
Also in the toolbox
Financial management
Bookkeeping, payables, and reporting handled by our delivery team inside your systems.
IT & systems support
Helpdesk, security, and the unglamorous plumbing that keeps a care business running.
Sales & admin support
Intake handling, follow-ups, and back-office processes run for you, not by you.
Security & trust
Built for HIPAA-regulated environments
Care data deserves more than a shared drive. Our systems are engineered to the standards HIPAA-regulated work demands — so adopting them never means lowering your guard.
HIPAA-aligned
Built for HIPAA-regulated environments
Encrypted everywhere
Data encrypted in transit and at rest; documents live in private storage behind short-lived signed links.
Role-based access
Every user sees exactly what their role allows — enforced in the database, not just the interface.
Audit trails
Sensitive actions are logged append-only: who did what, when, from where.
Isolated by design
Each organization's data is walled off with row-level security enforced at the database layer.
Thirty minutes. We'll find the busywork.
A free workflow audit: walk us through how onboarding, files, and training work today — we'll show you exactly what to automate first.
Book a free workflow auditPrefer to talk first? +1 (317) 572-8458 · info@almarellc.com